How to Realize True ROI During Your Enterprise Application Journey

You just implemented your SaaS enterprise application you were told needed only minimal support. 

Because it’s – allegedly – a light lift (and cheaper), your organization opts to appoint as system administrator a member of staff who has availability to “help.” Unfortunately, they don’t have the proper, ongoing time or skills do the job effectively. 

Even if this administrator was heavily involved in the initial implementation and will be a power user, it won’t be long until you recognize that go-live is just the beginning of the application’s journey. Its actual value and impact on your organization start now – but you’re missing the critical infrastructure to realize true ROI.  

State of Enterprise SaaS

It’s estimated the average large enterprise has anywhere from 100-500 SaaS applications in use. Then there are also the dozens or hundreds of unsanctioned applications that employees use for individual tasks, creating a so-called “shadow IT” in addition to existing IT.

The implementation of more SaaS products will only increase, as evidenced by 500% growth of the SaaS industry at large over the past seven years. In 2024, the industry is projected to grow another 20%.

The explosion of the generative AI (GenAI) market further compounds IT demands. The GenAI Infrastructure-as-a-Service (IaaS) market will be valued at $1.3 trillion by 2032. A full-lifecycle systems architecture strategy is the path forward for IT teams and department heads concerned about adapting to change, adopting new technologies, eliminating IT redundancies, and controlling technical debt.

The appointed systems administrators for all this software can make or break your investment.

Can You Rely on a Part-Time Systems Administrator?

Applications consistently roll out new features and updates throughout the year, and your organization is most likely evolving with growth or change. Amid this sprawling infrastructure, maintaining alignment between systems, processes, and roles over time is the key to maximizing ROI. 

The chief barrier, however, is that your administrator has another day job, which leads to multiple debilitating issues that introduce risk across the rest of the business.

The Downsides of a Part-Time Systems Administrator 

• Inflexibility when demand surges: When questions or issues arise during a surge period, it’s incredibly difficult for a single part-time administrator to keep up.  
• Continuous training to maintain comprehensive knowledge: SaaS enterprise applications like Coupa or Sage Intacct are constantly evolving and rolling out new features. This requires a level of dedication to continuous learning. Ongoing system training is not going to be a priority when your administrator has competing operational activities they need to complete.  
• Overall organizational risk: No one likes the phrase “but let’s think about segregation of duties.” There may be situations in which your accounts payable (AP) manager is also an admin in a system where they can manage suppliers, approve or bypass invoices, and maybe even execute payments.  
• High turnover risk: Isolated or limited knowledge of the system within the organization can create significant gaps/risks if those key individuals leave. Additionally, talent with the right experience and skills is scarce, so the time to hire a candidate requires more time and money. 

Benefits of a Third-Party Administrator

Rather than settle for an in-house, part-time administrator, your organization may opt to have a full-time administrator dedicated solely to your application ecosystem. This is a considerably necessary and effective evolution in the application journey – if done well. 

The issue is that the skill set and technical agility required to support the application still reside in one individual, which is a risk in its own right. Further, inefficiencies that exist in a part-time model often still appear in a full-time model. 

That’s why top-performing companies with robust digital ecosystems leverage third parties for more balance during demand cycles. Third parties enable organizations to achieve the “gold standard” support model, which includes: 

• A balanced, scalable approach to supporting your applications with relevant expertise. Additionally, a provider that brings a holistic view to your technology stack can support continuous innovation and optimization throughout every piece of connected systems architecture, creating real integration between IT and other business units. 
• Access to specialized skills and knowledge to keep applications up to date and closely aligned with evolving business needs. This allows your internal resources to focus on core business activities that drive value, not on IT support tickets. 
• Reduced overall risk by being able to segregate roles and reduce the complete loss of system knowledge when turnover hits. 
• Mitigating costs directly by leveraging third parties to reduce internal headcount and training costs. Indirectly, not keeping your enterprise applications aligned with your evolving business will inherently have a large opportunity cost. 

While a part-time or full-time systems administrator is a valuable asset, they’re not the type of on-demand, high-ROI partner that’s needed in the long run.  

Distinguishing Between a Third Party and a True Partner

Not just any third-party support will do. You’re looking for a true value-add. 

A good partner will: 

• Help resolve tickets while strategically getting to know your business for additional support capacity. 
• Make recommendations based on the experience of companies similar to yours. 
• Help you mitigate costs and maximize investment by leveraging the full power of applications across multiple lines of business. 

To better understand the value of an implementation partner and how we can support your enterprise application journey, contact Biovell today.